Carrières

The Accounts Clerk, you will be accountable for performing a variety of accounting control, processing and reporting functions in support of the Warehouse and Distribution Centre and its services.

Other key responsibilities include:

• Administering the Warehouse and Distribution Centre’s  various cost centres, including processing for payment for goods and products to individual vendors, preparing journal entries; reviewing purchase orders, contracts and or agreements to verify accuracy of invoices, coding all invoices; identifying and resolving invoicing discrepancies; reviewing all invoices and journals for mathematical accuracy and expediting to meet discounted terms, obtaining authorization signatures for final approval and to prepare monthly statements of purchases vs. sales.
• Performing year-end reconciliation and reporting of the unit’s physical inventory including shortages.
• Administering the Unit’s operational budget comprised of a range of expenditures and recoveries (e.g. transportation, courier, vehicle repairs and leases, gas/oil, safety equipment, travel expenses, overtime and other operational materials) and processing payment of purchases and expenditures and conducting monthly reconciliation of statements and processing travel expense claims.
• Preparing the annual estimates, budgetary expenditure and submission forecasts and conducting status and variance reporting, analysis and reporting of major variances and authorization to the Manager.
• Utilizing the financial systems for commitment accounting purposes and monitoring and conducting variance analyses.
• Maintaining budget and accounting related records including binders of vendor numbers, debit and credit files and related accounting files to ensure audit trails are maintained.
• Establishing and maintaining unit’s files for records management purposes including preparing retention and destruction schedules within government guidelines and procedures for records retention.
• Liaising with vendors to initiate resolution of payment problems (contract prices, taxes, shortage of payments) and to respond to a range of inquiries.
• Providing administrative, customer service and clerical support duties including coordinating meetings, maintaining office & warehouse supplies, providing routine troubleshooting, repairs and maintenance of office equipment, conducting projects assigned by the Manager as required.

Successful candidates will demonstrate the following:

• Analytical skills to maintain the various Warehouse cost centres and ensure accuracy.
• Attention to detail skills to review purchase requirements, contracts and agreements to identify accuracy of invoices and verification of quantities and unit prices.
• Strong problem-solving skills to identify and resolve invoice discrepancies.
• Ability to review purchase orders to ensure accuracy of pricing and unit size, compliance with complex terms and conditions, calculation of US funds, freight on board status and advising of necessary amendments, corrections, missing purchase orders and related matters.
• Strong interpersonal skills to contact or respond to a range of vendor queries and resolve payment problems and to liaise with unit staff to resolve discrepancies related to invoices and goods received.
• Strong oral and written communication skills to liaise with procurement staff and advise of discrepancies, request amendments and advise of changes to vendors, contract prices, missing documents.
• Strong written communication skills to complete purchase requisitions.

Knowledge of:

• Accounts payable processes and systems to maintain the warehouse’s revolving & operational accounts and to process for payment a variety of transactions.
• Statistical processes to monitor and report on the unit’s purchase vs. sales activities.
• Accounting processes to prepare and administer the unit budget, prepare budget expenditures and submission forecasts and calendarizations as well as status and variance monitoring.
• Calculation of invoices, claims and journals, discount amounts, conversion of US/Canadian funds and calculation of taxes and unit price.
• Records management procedures to establish and maintain unit’s filing systems and retention and destruction schedules.
• Standard office software including word processing, spreadsheet, and database management and the specialized financial systems.

Supply Ontario offers a competitive compensation package including benefits and defined benefit pension plan.

The selected candidate will be required to reside and work in Ontario and be legally eligible to work in Canada.

Candidates are required to provide references for verification, and to complete a criminal background check. Details will be provided through the application process.

This job offers the opportunity to work from home as part of a hybrid work arrangement; at the time of posting, this position would require in-office presence 3 days per week, based on current operational requirements.

HOW TO APPLY

To apply, please click on the following link: APPLY NOW by June 17, 2025. 

We thank all applicants for their interest, however, only those selected for further consideration will be contacted. 

Supply Ontario endeavors to promote the principles of diversity and inclusion in all of our policies, practices, and the way we do business while ensuring compliance to the Canadian Human Rights Act and the Ontario Human Rights Code.

We are committed to building a team that reflects the communities we serve, and to promoting a diverse, inclusive, accessible, respectful, and equitable workplace.

We invite applications from all interested and qualified individuals, from all backgrounds, and walks of life. Your experiences are valuable, and we’re excited to learn how you might be able to lend your skills to further Supply Ontario’s mission and achieving its vision.

At Supply Ontario, we recognize and value the exceptional skills, dedication, and diverse perspectives that veterans bring to the workforce. We strongly encourage veterans to apply to join our team.

We are committed to providing employment practices and accommodation that are in compliance with the Accessibility for Ontarians with Disabilities Act and the Human Rights Code. If you require accommodation at any stage of the recruitment process including in relation to the materials and processes to be used, please notify Human Resources at Talent Acquisition (CSCO) [email protected].

If you request accommodation, Human Resources will consult with you to provide or arrange for suitable accommodation in a manner that takes into account your accommodation needs.